Practice Directives - Year-end Meetings and Events
Year-end Meetings & Events
All Division of Finance and Administration employees.
It is important to avoid the appearance of extravagant spending for personal, non-business events. Please continue to act as good stewards of the various funds, regardless of source, that your department controls..
If University funds are used, plan your event to fall within the policy and procedures described in UC Business and Finance Bulletin BUS-79. As a reminder, expenses that exceed the per-person maximum rates and/or certain activities require exceptional approval for payment or reimbursement.
Any event that is social in nature (parties, recognition or appreciation events)
A request for reimbursement of exceptional/additional approval expenses must include a written justification describing why the costs were unavoidable and necessary to achieve a University business purpose. This justification must be included with the PayQuest Meetings/Entertainment form.