Division of Finance and Administration

Zot the Red Tape

Zot the Red Tape Initiative

The Division of Finance and Administration is dedicated to providing exemplary customer service and streamlining administrative processes so faculty and staff can focus on serving the students and research initiatives.

something something... These groups provide expertise, guidance, and insight that supports UCI’s Strategic Plan and the path to a brilliant future.

The following are recommendations that have been disseminated to respective process owning departments. The planned course of action or response to each recommendation is indicated below.

Note: Submit additional ideas or comments to WithUForU@uci.edu.

ZotRedTape

CATEGORY INITIALIZED ANALYSIS DEVELOPMENT IMPLEMENTED COMPLETION ADVOCATE
FACILITIES MANAGEMENT

Incorporate Facilities Management Billing as part of KFS workflow.

Project Notes: Determined that changes could be more quickly/easily in Tririga. Subgroup to pursue improvements.

Project Owner: Allen Shiroma

Target: April 2018 A&BS Advisory Council

Facilities Recharge Report and Facilities Job Status Report enhancements to better meet the needs of campus customers.

Project Owner: Allen Shiroma

Target: April 2018 A&BS Advisory Council

Improve flow of information between trades via job and work tasks.

Project Owner: Allen Shiroma

Target: December 2017 A&BS Advisory Council
PROCUREMENT SERVICES

Streamline contract processes:

Create contract templates for popular services.

Project Owner: Alex Tiquia

Completed A&BS Advisory Council

Streamline turnaround time for low risk services.

Project Owner: Hung Pham

Completed A&BS Advisory Council

Clarify guidelines for amendments, contract start point, and insurance requirements.

Project Owner: Alex Tiquia and Hung Pham

Target: February 2018 A&BS Advisory Council

Establish electronic tracking of contracts to allow for transparency.

Project Notes: Wave 1 will provide a tool for contract authoring, tracking, and reporting for new UC and local contracts, as well as historical and new systemwide contracts.

Waves 2 - 5 will migrate all active and historical local and systemwide contracts and provide contract authoring access to additional business units.

Project Owner: Nicole Macaranas

Target Wave 1: December 2017

Waves 2-5: December 2018

A&BS Advisory Council

Streamline PALCard processes.

Project Owner: Jennifer Chey

Completed A&BS Advisory Council

Explore further delegation of authority to schools.

Project Owner: Snehal Bhatt

Target: February 2018 A&BS Advisory Council

UCIBuy Search Improvements.

Project Notes: This is a continuous improvement project to improve overall search capabilities in UCIBuy. Project is starting with Office Depot.

Project Owner: Barbara Niemand

Target: December 2017 A&BS Advisory Council

UCIBuy Appearance Improvements.

Project Notes: Redesign of the UCIBuy landing page.

Project Owner: Barbara Niemand

Target: February 2018 A&BS Advisory Council
TRAVEL & ENTERTAINMENT

Streamline alcohol purchase and reimbursement process.

Project Owner: Karen Miller

Target: December 2017 A&BS Advisory Council

Clarify travel and entertainment (TEM) reimbursement process and create web guides.

Project Owner: Karen Miller

Target: January 2018 A&BS Advisory Council

Mobile Travel App.

Project Notes: Two mobile apps have been tested, however, have created too much paperwork and steps on the back-end. The search continues for additional apps to test. Please email the project owner with any suggestions.

Project Owner: Karen Miller

A&BS Advisory Council

A&BS Advisory Council on Administrative Burden

Council Sponsor

  • Ron Cortez, Vice Chancellor, Division of Finance and Administration

 

Council Members

  • Brice Kikuchi, Student Affairs
  • Cassandra Jue Low, Donald Bren School of Information & Computer Sciences
  • Charvalen Alacar, The Chancellor's Office
  • Chuck Villanueva, Paul Merage School of Business
  • Dennis Aldridge, Henry Samueli School of Engineering
  • Edgar Dormitorio, Student Affairs
  • Francine Jeffrey, School of Medicine
  • George Achis, Continuing Education 
  • Greg Reinhard, Social Ecology Administration
  • Heike Rau, Donald Bren School of Information and Computer Sciences
  • Janai Hendra, Physical Sciences
  • Jeff Wojciechowski, Advanced Power & Energy Program
  • Jim Pavelko, Paul Merage School of Business

 

Council Chairs

  • Rick Coulon, Associate VIce Chancellor, Division of Finance and Administration
  • Shaina Sims, Integrated Communications Manager, Division of Finance and Administration
  • Stephanie Tenney, Manager of Business Operations, Division of Finance and Administration

 


  • Joan Tenma, Academic Affairs
  • John Bodenschatz, School of Humanities
  • Kate Klimow, Strategic Communications & Public Affairs
  • Kelly Kadlec, Budget Office
  • Kian Colestock, Office of Information Technology
  • Kim Sadler, Henry Samueli School of Engineering
  • Lisa Rehbaum, School of Law
  • Maria Graziano, Physical Sciences
  • Martha Graciano, Budget Office
  • Pamela James, Campus Human Resources
  • Patricia Collette, Henry Samueli School of Engineering
  • Penny Portillo, School of Humanities
  • Thomas Stevenson, Athletics 

Academic Department Chairs Advisory Council

Council Members

  • Adriaan van der Hoek - Chair, Informatics
    Bren School of Information & Computer Sciences
  • Cheryl Lee Maxson - Chair, Criminology, Law and Society
    School of Social Ecology
  • Christopher Hughes - Chair, Molecular Biology & Biochemistry
    Francisco J. Ayala School of Biological Sciences
  • Ciara EspirituDelegate of Gary Busby, Chair
    Claire Trevor School of The Arts
  • Daniel Gillen - Chair, Statistics
    Bren School of Information & Computer Sciences
  • Jennifer Chacon- Senior Assoc. Dean for Administration
    School of Law
  • Karen Rook - Chair, Psychology & Social Behavior
    School of Social Ecology
  • Kathleen  Treseder - Chair, Ecology & Evolutionary Biology
    Francisco J. Ayala School of Biological Sciences

 


  • Marcus Beeman - Delegate of Gary Busby, Chair
    Claire Trevor School of The Arts
  • Mary Gilly - Sr. Associate Dean
    Merage School of Business
  • Michael Dessen - Chair, Music
    Claire Trevor School of The Arts
  • Michael Fuller - Chair, East Asian Languages & Literature
    School of Humanities
  • Nasrin Rahimieh - Chair, Comparative Literature, Howard Baskerville Professor of Humanities
    School of Humanities